Procurement Manager Jobs
Procurement Manager Jobs
Job Description
Procurement Manager Job, Latest Procurement Jobs in Kenya 2020,
Procurement Manager
Nature of Work:
The Procurement Manager provides general supervision over professional, technical and clerical staff engaged in purchasing activities, including planning, directing, and coordinating the purchasing activities for the organization.
Responsibilities include the development and implementation of annual contracts, strategic procurement planning, procurement policies and procedures, delegated procurements, quality control, procurement training, electronic procurement systems, and procurement card administration.
Duties and Responsibilities:
- Manage and supervise a procurement staff responsible for the following tasks in accordance with the Kenyan laws, policies and procedures:
- Establish annual contracts for the purchase of supplies, services and construction.
- Review major solicitations and contracts to ensure compliance and identify opportunities for improvement.
- Co-develop and assist in prescribing and administering operational procedures governing the procurement functions of all departments, and the disposal, transfer and reutilization of personal property and equipment.
- Recommend revisions to policies to the management regarding the purchase of supplies and services.
- Establish, maintain and disseminate guides, manuals and other documents regarding procurement policies and procedures.
- Ensure compliance with legislative mandates and procurement policies and procedures by reviewing and monitoring procurements conducted by any designee, department, agency or official.
- Develop and conduct internal and external procurement training.
- Provide support services for information technology systems used to facilitate purchasing.
- Administer or manage the procurement card program.
- Establish staff priorities; allocate personnel resources to achieve program objectives.
- Coordinate delegated procurement activities with other departments
- Coordinate training programs of Purchasing Department staff and employees of other departments related to procurement.
- Research market sources and vendors to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services.
- Prepare and issue solicitation documents.
- Receive and evaluate proposals and bids; award or recommend the award of contracts.
- Conduct negotiations with suppliers on proposals, contracts and contract claims.
- Assist in the general supervision and control over all inventories of supplies.
- Assist in establishing and maintaining programs for the inspection, testing and acceptance of supplies and services.
- Maintain the integrity of the public procurement process.
- Assist in administering operational procedures governing the procurement functions, and the disposal, transfer and reutilization of personal property and equipment, consistent with all Applicable laws, policies, and rules.
- Assist with establishing standard contract clauses for use in contracts, solicitations, and purchase orders.
- Analyze current procurement activities and recommend improvements through more efficient procurement methods, e-procurement, privatization, quantity discounts, standardization, value analysis or cooperative purchasing.
- Delegate authority and assign work to subordinate staff commensurate with their qualifications and existing workload. Review the work of staff to insure compliance with applicable laws, policies and procedures.
- Assist staff by providing technical guidance and direction.
- Assist in establishing and supervising a contract administration system designed to insure that contractors are performing in accordance with the terms and conditions of their contracts.
- Determine budgetary requirements to maintain the program; make recommendations on the annual budget; monitor program budget.
- Effectively communicate purchasing policies and procedures to all personnel and interpret said policies and procedures as necessary.
- Prepare reports and correspondence.
- Prepare and maintain accurate records and documentation on all staff activities.
- Maintain liaison and represent the program to other departments and suppliers.
- Perform other related duties to ensure the accomplishment of the goals and objectives of the Purchasing Department.
Minimum Qualifications:
- Education and Training: Bachelor’s degree from an accredited college or university in Business or Public Administration, Business Law, Finance, Purchasing, or closely related field.
- Work Related Experience: Minimum three (3) years progressively responsible experience in public purchasing, including supervisory responsibilities.
Knowledge, Skills and Abilities:
- Considerable knowledge of modern principles and practices of large scale governmental
- Procurement and supply-chain management.
- Considerable knowledge of business practices related to purchasing.
- Considerable knowledge of laws, policies and procedures governing public procurement.
- Considerable knowledge of contract law.
- Good knowledge of available information system technologies which enhance business practices
